Posted in HR Process Automation

Top 6 HR Functions to Automate for Business Efficiency

HR departments have gone through some changes in the recent years. Their responsibilities have shifted to be more aligned with the company’s overall goals rather than simply managing benefits and records-keeping for the workforce.

Since talent is now the #1 challenge companies face, that means HR must focus on attracting, retaining, and developing the best talent. HR employees in a successful, modern company cannot afford to waste time on paperwork.

To stay competitive in today’s business world, HR departments must evolve to be fully business integrated and need to streamline processes.

HR In the Modern Business World

Human Resources departments used to have independent responsibilities that were different from the rest of the company. HR mostly focused on internal organization e.g. keeping records, and made sure the business followed regulations. They determined wages, compensation packages, and other benefits for employees.

But today, HR departments must modernize in order to stay competitive. A 2015 survey by Deloitte revealed that 80% of respondents believed their company’s lack of HR skills was a significant issue. As a result, organizations are increasingly redirecting resources to improve their HR department.

They’ve realized that a key aspect of modernization is automation. The HR department has numerous administrative processes and is, therefore, a great candidate to benefit significantly from automation.

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Here are some of the main HR functions that are perfect for automation and will help your company stay on top:

1. Recruitment

Your recruitment process must be one of the most efficient processes in the company, as talent is the most important determinant of success in the 21st century. Attracting and retaining fresh, world-class talent has become a critical aspect of the company’s future. 

According to a Pew Research Center analysis of U.S. Census Bureau data, more than one in three working Americans are millennials; more than any other generation in the labor force. By 2030, an estimated 75% of the workforce will be millennial talent, which means your company needs to start engaging with them now. A streamlined recruitment process attracts millennial talent, and they are inclined to stay at technologically advanced companies. 

Talent management is HR's most important function.

You can never have too many talented applicants; the more the better. Digital recruitment software increases your pool of applicants so you can quickly find the absolute best candidate for the position. 

Automated recruitment processes keep relevant materials organized and readily available for the next time they’re needed. Increase your company’s reach and access to even more top-notch talent, standardize the process, and make sure all applicants have the same, high-quality experience. 

2. Employee Onboarding

Once hired, employee onboarding is a very important HR process. The process is far from simple — it requires lots of communication and information passing, and multiple departments must coordinate and crossover. Manual onboarding processes quickly become tedious and error-prone, even just based on the number of employees trying to work on the same thing. Accurate and consistent communication is key.

Instead of relying on slow methods of communication, automation software can standardize the process, such that every new hire gets the same welcoming experience. Software can send important documents to everyone easily, notify employees what tasks need to be completed and when, and set aside space in the office for the new employee if need be. Automation technology helps keep all the pieces organized and easily accessible to all relevant employees.

3. Data Analysis and Risk Management

Digital software makes it very easy to analyze and compare different data. This is an important HR function that is becoming more and more significant as companies switch to automation technology.

Software greatly helps HR representatives with risk management, digital data associated with risk factors is easy to analyze. With this software, employees can compare different courses of action and map out potential outcomes. This makes finding a solution much faster. Employers are also able to analyze employee data — for example, how likely a high-performing employee is to stay or leave the company. 

Especially in larger companies, there is a surprising amount of data that HR processes, creates, and collects, and automation software helps sort through loads of data. This way, employees can focus on tangible data analysis instead of spending time sifting through dozens of documents to find the right information.

4. Employee Offboarding

The offboarding process in any company is usually complex since there are so many moving parts. When off-boarding, the organization must revoke the employee’s account credentials, collect their ID badge, conduct an exit interview, and more. This involves multiple departments within the company that must work together.

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Manually offboarding employees often evokes lots of emotion, both from the employee and colleagues. Digitization makes this process much easier for everyone. When emotions run high, people skip steps and rush processes to get things done quickly. Especially when multiple departments are involved in the same process, small miscommunication can cause huge mistakes that are costly and very difficult to fix later.

Instead, your company can avoid these situations before they even happen. Make sure the right information goes to the right people and that everything is organized and clear. Implement automation software for your employee offboarding process and you minimize the risk of error. A stressful process becomes much easier for everyone involved.

5. Employee Training

Employee Training is an important HR function.

Your company can greatly benefit from automated training processes. Over time, as more HR departments switch to automation technology, the use of simulators and electronic instruction will increase.

As of now, some companies still use outdated training processes that aren’t as efficient as they should be. Instead of finding time to “fit training in” when schedules overlap, digital technology like apps, portals, and webinars allow employees to train at their own pace. The employee can complete their in-depth online training and make sure they understand everything before moving on, preventing confusion and future mistakes.

Using automation technology for employee training is also an easy way to get detailed feedback on the process, so that it’s constantly improving.

6. Employee Benefits Management

Benefits, especially setting up retirement plans, are much easier using automation software. It can do a variety of things, but mostly, it helps provide different options and alternatives, helps the employee compare each one and decide which path to take. You can design and use the software such that it takes specific things into account when putting together a retirement plan, customizing it to fit an individual’s needs. 

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Using automation software for retirement plans frees up valuable employee time, so they focus on what’s important — customers.Instead of repeatedly offering the same retirement plans and packages, software will help your company realize which plans are the most popular, least popular, and how they measure up to each other. Once this data is available, companies can improve and change their packages to help each employee.  

Instead of repeatedly offering the same retirement plans and packages, software will help your company realize which plans are the most popular, least popular, and how they measure up to each other. Once this data is available, companies can improve and change their packages to help each employee.  

Other common examples are time off requests, absence records, performance appraisals, timesheets, etc.

Benefits of HR Process Automation

As mentioned earlier, new HR departments have a plethora of responsibilities that focus on the modernization of companies. But if your HR department is still using old-fashioned methods like paper forms and Excel sheets, how can they possibly modernize your company? Switching from paperwork to software allows HR to focus on employees instead of chasing down paper forms.

Software also helps decrease the number of errors made, and standardizes processes such that every employee gets the same experience. Using modern technology draws customers and new employees to your company, and helps employees stay on top of any tasks they need to complete.

For higher ups, they are able to pull up data quickly, making it much easier to read reports and analyses efficiently. 

Don’t let your HR department get bogged down with tedious processes that can be digitized. It’s a surefire way to put your company at a disadvantage. Instead, automate these everyday workflows and let employees turn their attention to more important tasks and customers.

How frevvo Can Help

frevvo uses modern business technology to help automate your business processes. The software creates visually appealing forms that are incredibly easy to use. Using frevvo, you can drastically cut down paper usage without spending extensive time training employees to use the software. 

Some key features of frevvo include:

  • No coding — no need to hire experienced programmers to implement it. 
  • Automatic validation — the system immediately brings mistakes to your attention before you submit the form. 
  • Built-in mobility — software is accessible on any device and you can build, fill-out, and approve from anywhere in the world.
  • Integration with SQL databases and other business systems – significantly reduces manual data entry.
  • Workflow – the system automatically routes forms to the proper users and roles without emails, phone calls, and wasted time.
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Conclusion

Modern HR departments are the future of the business world, so it’s time to get ahead. Instead of drowning your department in paperwork, automate routine processes so your employees can focus time and energy on what matters most — your customers.

Your company benefits from better customer support and engagement, streamlined recruitment processes that attract the best talent, and automated and organized technology that will make them want to stay. Help your company stay competitive in today’s business world with automation software.

Discover how frevvo can help you automate HR processes using our modern, visual platform.

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