Companies are striving to lower the cost of hiring, improve employee satisfaction, and increase talent retention. New software and technologies are being incorporated into many HR processes. They help attract and retain talent while increasing operational efficiency.
From all-in-one HR suites to smaller-scale but more agile “point” system solutions – e.g. ones that focus on a specialized area (e.g., applicant tracking, employee engagement, – there are many software platforms on the market. Choosing the right technologies to meet the needs of your organization and optimize ROI can be quite a daunting task.
To get the most of your IT budget, you should first devise a clear digital transformation strategy for the organization. You must also understand the latest trends in HR technologies. These trends help guide the selection of the right software for your company.
From cloud computing and AI-driven technologies to recruitment marketing platform and online learning portals, here are some key technologies to consider:
Cloud-Based Human Resources Information Systems (HRIS)
These all-in-one, multi-function systems often include many different applications. With all HR functions consolidated onto one platform, you can effectively streamline and automate the many key areas of HR management.
These platforms can handle various HR tasks such as
- Employee data storage, payroll
- Benefits administration
- Employee scheduling
- Time and attendance
- Recruitment and Onboarding
- Applicant tracking
- Performance management, and
- Compliance with regulatory and legal employment requirements.
Workday’s Human Capital Management platform consolidates various HR functions into one system. It provides the visibility that mid-size and enterprise businesses need to manage a modern and global workforce.
Some key features include reporting and analytics, global compliance, audit and internal controls, workforce planning, recruiting, talent management, learning and development, payroll management, benefits administration, expense management, as well as time and absence.
Workday’s platform can be used to create, model, and execute reorganization within a single interface. Meanwhile, the web-based application allows for global implementation to ensure consistency while offering local variations to meet unique requirements.
Its mobile-friendly and easy-to-use interface encourages adoption by allowing employees to access the platform from anywhere and with any device. The platform also offers robust self-service features. They improve productivity while reducing paperwork and lowering HR’s workload on many daily tasks.
Oracle PeopleSoft ERP and financial management system is designed to reduce operating costs. It provides integrated insights into a company’s many internal processes.
The Human Capital Management application offers key features including absence management, benefits and compensation solutions, directory interface, eBenefits, ePay, HR help desk, global and local payrolls, performance management, recruiting solutions, succession planning, as well as time and labor tracking.
The software offers an intuitive and easy-to-use interface that can be configured to meet the needs of individual organizations. The cloud-based platform and mobile-friendly interface allow employees to access the self-service portal from anywhere via any device.
The embedded analytics offers actionable insights in real-time. They enable accurate data-driven decision-making. Workflow automation helps streamline HR processes and increase administrative productivity.
Applicant Tracking Systems (ATS) and Recruitment Software
These applications support recruitment marketing and lower the cost of talent acquisition by attracting high-quality potential hires, managing the interview process, and cultivating relationships throughout the candidates’ lifecycle.
You can post jobs, review resumes and interview candidates. These platforms streamline and automate the hiring process by eliminating paperwork and boosting efficiency to shorten the time-to-hire.
The platform provides applicant tracking software and HR solutions for mid-sized and enterprise businesses. It features an open API that allows companies to integrate the software seamlessly with their existing HR systems.
Bullhorn’s ATS integrates with Gmail and Outlook. Recruiters can easily parse in resumes, add notes, and create new tasks or appointments directly from candidate emails.
Other features include job board data capture, candidate search, interview management, etc. They’re designed to effectively move candidates through the recruiting lifecycle.
In addition, users can download third-party turnkey solutions from the Bullhorn Marketplace. They add functionalities such as email campaigns, job board posting, background checks, and more to integrate existing software and customize the platform.
This flexible and user-friendly ATS helps companies build a scalable and effective recruiting process. It streamlines workflows and eliminates cumbersome paperwork.
JazzHR’s key capabilities include candidate sourcing, applicant tracking, employer branding, collaborative hiring, interviews and assessment, compliance management, reporting and analytics, as well as offer and e-signature.
The platform integrates with many third-party HR tools. Integrations cover key functions such as HRIS, payroll, sourcing, job syndication, video interviews, calendar and scheduling, tax credits and WOTC, background checks, and more so all the data can be synched up in real-time to minimize delays and errors.
Also, JazzHR is the creator of Crowd, the industry’s first integrated crowd-sourcing, big data, and predictive analytics initiative.
Learning And Development (L&D) Platforms
These learning management systems (LMS) enables employers to track employees’ education, certifications, qualifications, and skills so they can identify skill gaps and provide the appropriate training materials for individual employees.
Some LMSs enable companies to create and upload their own learning content tailored to their specific internal processes. Others offer the option to purchase subscriptions to ready-made training materials. Businesses can take advantage of expert industry and tool-specific courses without the upfront investment in course creation.
A training platform designed for “customer-focused enterprises,” SAP Litmos has over 11 million users across the globe. It enables organizations to provide training to every aspect of customer-facing functions in various industries.
Some key features include online course builder, instructor-led training, customizable learning paths, assessment and quizzes, real-time messages and notifications, reports and dashboards, gamification and leaderboard, as well as survey and feedback.
Litmos can be deployed in minutes and scaled to accommodate millions of users. It simplifies workflows by automating communications and tracking. Its marketplace allows users to download third-party applications that integrate seamlessly with the platform.
Organizations can also leverage the thousands of professionally-created SAP Litmos Courses. They’re available in critical subject areas such as compliance, sales mastery, customer service, leadership training, health and safety, cybersecurity, and more to deliver quality training without having to invest in creating their own materials.
The platform automatically assigns courses so employees are getting the necessary training to meet compliance requirements. It also offers machine learning based recommendations and a powerful search function on optional content to support self-driven employee development.
Cornerstone allows organizations to consolidate all L&D functions in one place. It helps effectively manage different delivery methods, informal learning, social learning, and reporting.
Its analytics and predictive insights help management make data-driven decisions on how to train, manage, retain, and reward employees based on accurate people analytics.
In addition, organizations can deliver a highly curated and personalized learning experience for individual employees. For example, managers and subject matter experts can organize “content tracks”. Employees can subscribe to these “playlists” to stay current on new developments on critical topics.
Employee Engagement Software
These applications help organizations gauge employee sentiment. They can increase individual and team engagement to boost employee satisfaction and retention. Users are prompted to share feedback on their work priority, progress toward their career goals, and their sentiment regularly.
While measuring current engagement levels, these platforms also provide coaching to improve employees’ level of involvement in their daily tasks using a combination of surveys, follow-up workflows, gamification techniques, and HR analytics.
A data-driven “culture scaling” solution that helps companies maintain their organizational culture as they scale up. Its real-time polling and surveys are designed to encourage engagement and completion. Leaders can keep the pulse of their teams, identify key issues, and improve performance.
The platform is designed to aid organizations in implementing a culture-first approach to hiring. They can increase the quality and efficiency of the candidate pipeline by using a 5-minute assessment. It helps identify candidates that fit well with the company’s unique culture.
The culture assessment drastically reduces the time for prescreen, phone screen, and cultural interview in the traditional hiring workflow. It speeds up time-to-hire while improving the process’s objectivity.
Companies of all sizes can use Fortay to increase hiring efficiency, measure company and team culture, minimize turnover, facilitate the use of remote workforces, and increase productivity.
This software simplifies the process of gathering employee feedback to help drive high performing cultures. It uses a continuous performance management approach that aligns everyone with the company’s top priorities.
The centerpiece of the process is a lightweight weekly check-in. It takes each employee only 15 minutes to complete and managers 5 minutes to comment. This weekly check-in allows leadership to keep the pulse on everything from personal productivity to team-wide morale.
15Five’s 1-on-1s meeting agenda feature helps supervisors make their face-time more productive and solution-focused. Managers can turn employee feedback into swift action. The frequent interactions also allow managers to coach employees through their most pressing challenges in real-time.
This platform helps organizations open up the line of communication. It also reduces the number of meetings needed to help employees stay engaged and productive.
Workflow Automation Software
Workflow automation is the key to driving successful digital transformation in all business functions, including HR. It standardizes workflow, increases efficiencies, improves employee experience, minimizes errors and delays, eliminates cumbersome paperwork, and reduces administrative staff’s workload.
Most workflow automation applications are low-code platforms. They leverage visual tools to minimize coding. HR staff can automate workflows, such as time-off request or expense and reimbursement, in a matter of hours without any programming skills.
With its visual drag-and-drop designer, users can set up workflows without writing any code. Workflows reduce paperwork and minimize errors associated with having to manually transfer employee data.
Cflow uses Zapier for its API integration. It connects the platform to many popular applications used in HR processes. The connectivity facilitates information exchange among different databases for real-time updates.
Some key features include rule-based routing and notifications, customization options, and analytics that provide insights on processes, bottlenecks, and efficiencies. It also offers a workflow tool, pre-set templates, form automation function, Google apps integration, and a mobile app.
This low-code platform empowers HR professional to automate workflows without any programming skill. You can use the drag-and-drop form designer with customizable fields to create custom forms. A visual workflow designer configures automatic routing. Use the visual rule builder to implement dynamic business logic. Ultimately, the right people can get the right information to take action at the right time.
Frevvo offers HR process automation in various areas including employee onboarding, timesheet, absence records, shift modification, expense reports, vacation request, travel claim, salary change, job application, and travel/mileage reimbursement.
Powerful features include built-in mobile interface for optimal accessibility. A database connector integrates forms with SQL. As a result, they deliver an interactive and engaging user experience. A drag-and-drop PDF mapper generates needed documents from form data. Built-in e-signature functionality eliminates cumbersome paperwork.
HR workflow automation helps streamline organizational communication and improve efficiency. The software helps create an employee-focused experience. It helps enforce compliance by making sure required tasks and reporting requirements are fulfilled. Finally, it helps manage human capital effectively to optimize productivity.
There are many technology solutions you can use to facilitate the HR process. Some consolidate many different functions onto a single platform. Others allow you to mix-and-match various point system solutions and integrate them with your core HR platform.
The right tools can help your organization increase productivity, lower operating cost, boost employee satisfaction, and improve retention rate cost-effectively.
To get the most of your IT budget, carefully evaluate your HR requirements to identify key areas for improvement. HR touches everyone in the company. It’s also important to gather employee input on how you can best improve processes.
Look for technologies that integrate well with other digital transformation initiatives in the entire organization. You can improve efficiencies and lower cost by creating synergies across business units and maximize ROI.