Top 5 HR processes our customers have automated

hr-process-automation.pngThe HR Department usually has broad reach within most organizations and often deals with a high volume of processes and policies. Yet many HR specialists still routinely manage requests through email, phone calls and paper forms. In fact, 40% of their time is spent on administrative work such as entering data from one systemto another.

“Just shoot HR an email”

Employees are used to it but even for relatively small organizations, the workload on HR can quickly multiply. Automating your routine HR processes makes a huge difference. Systems like Workday and PeopleSoft have specific HR workflows but they’re extremely expensive and are hard to fit to your business needs – implementations routinely run into 7 figures.

Many of our customers have successfully automated their HR processes literally in a matter of days at a tiny fraction of those costs. The forms and workflows exactly fit their business requirements and are easy to design/customize using our browser-based designers. Here are 5 common HR processes that we see customers automating.

hr-processes1. Employee On-boarding & Off-boarding

Ensure that your new employees go through a consistent on-boarding experience. Collect accurate information with online forms that perform validation. Employees need to enter data just once and sign just once. Automatically generate Government PDFs like a Federal W-4. Notify relevant departments such as I.T. (procure a smartphone or laptop, access to network drives).

2. Vacation Request

Reduce administrative overhead, ensure regulatory noncompliance and prevent lost productivity due to unscheduled absences. Accurately capture approvals and dates for leave requests with complete, traceable documentation.

3. Travel Expense Report

The most painful part of business travel for many employees. Avoid the usual to-and-fro emails between employees and managers for pre-authorization of travel and expense reconciliation. Capture approvals and expense quickly and accurately using an online workflow even on-the-go on a mobile device.

4. Time Sheet Tracking

Managers typically spend several hours per week sorting through employee time sheets. Using email for this process is guaranteed to be frustrating for everyone concerned – a slow, arduous, error-prone process that’s impossible to track. Automate this process to ensure accurate fully-validated time sheets that just work.

5. Annual Performance Review

Streamline the usual Word documents or Excel spreadsheets with an automated performance review process. Reduce completion time, ensure accuracy and consistency, integrate electronic signatures and let employees see where they are in the process. Ensure compliance with your organization’s HR policies.

These 5 HR processes are just the tip of the iceberg. There are dozens more from Employee Status Change to Benefits Enrollment to Change of Personal Information, Hiring & Recruiting, Absence Records and many others.

Try frevvo’s Cloud Workflow for HR free for 30 days. There’s nothing to install, we take care of security, uptime and performance. Your system will automatically work on all devices and we offer lots of build-in guidance as well as many forms of no-obligation help.

Contact us to schedule a customized demo and to learn more.

 

[Video] HR Process Automation

One of the business problems customers most frequently solve with frevvo is HR process automation. Routine things like Employee On-boarding, Leave Approvals etc.

These everyday activities take an exorbitant amount of time if done manually. Employees and managers are waiting longer than necessary and spending more time/money than necessary to tackle these routine tasks. There’s also a much higher rate of inaccuracy in the manual process. Our infographics and other blog articles discuss how frevvo’s affordable, cloud-based workflow products for HR process automation can improve efficiencies in these areas. We’ve also created a short (2 min) video below to show you the benefits of using frevvo for HR process automation.

Interested in learning more? Visit our website to and see how customers are already using frevvo’s public and private cloud solutions to digitize their HR approval workflows.

[Infographic] HR Process Automation

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We’ve discussed in previous posts how customers are using frevvo for HR process automation. It’s one of the most common areas for automating workflows with frevvo.

The fact is that everyday approval processes such as employee on-boarding, leave approval and time sheets take an exorbitant amount of time if done manually. Employees and managers are waiting longer than necessary and spending more time/money than necessary to tackle these routine tasks. There’s also a much higher rate of inaccuracy in the manual process.

Check out this new infographic on the value/benefits of automating your day-to-day HR workflows.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy customers and missed business opportunities.

With affordable, cloud-based workflow products for HR process automation, there’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

OSRAM Sylvania uses frevvo to automate HR approvals integrated with PeopleSoft

OSRAM Sylvania manufactures and markets a wide range of lighting products for business and industry, consumers, for the automotive industry, and for the computer, aerospace and other major industries worldwide.
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OSRAM Sylvania wanted to consolidate their HR processing in a single Service Center in Mexico. However, supervisors in multiple locations still needed to submit a variety of HR forms including salary changes, shift modifications etc. Some of these forms required approval by HR, controllers and others.

We needed an affordable solution that worked with our existing PeopleSoft, our HR Portal using single sign on and other infrastructure and that was easy to use and met our business needs.

After reviewing and trying a number of solutions, we decided that Live Forms has the best combination of usability, price, support and business capabilities on the market today.

– Roger Rudenstein, ERP Manager

Today, several HR functions are automated. Employees use the familiar existing HR portal – no need for a separate login. Integration with PeopleSoft reduces data entry and errors. Supervisors can sign and approve electronically from any location.

Interested in HR automation? Read the Case Study and visit our website for more information including a free 30-day trial.

Leave Approval Workflows with Google Spreadsheets

Does your organization use Google Apps? If so, you can combine frevvo + Google Apps to create some really cool and useful solutions. For example, consider Leave Approvals. Everyone does it usually on a paper or Excel form sent by email. Wouldn’t it be nice if the form knew how many days of each type (Sick, Annual, Personal etc.) you had left? Usually, that means integrate with some HR system or buy an expensive solution.

frevvo + Google AppsNot so with frevvo + a Google Spreadsheet. Here’s a spreadsheet that contains employee information. Much simpler and easier to maintain for most people than a complicated HR system. And here’s a frevvo workflow that uses that spreadsheet. Try it out – pick an employee from the pick list at the top and frevvo gets the # of available days of each type from the spreadsheet, shows them in the Table and enables only rows where you have available days. The employee can sign electronically and the workflow is automatically routed to the supervisor.

When the leave is approved, frevvo will automatically update the Google Spreadsheet so it’s always kept in sync. Nothing manual to do.

Fast, easy and it’ll save your employees time. Want to learn more? Contact us today.