The speed of technology evolution has forced enterprises to reimagine and redesign their business processes. The digital revolution has now moved well past convenient apps that let you order food … Continue reading How To Achieve Digital Transformation With Low-Code Development Platforms
Workflow automation is the foundation of digital transformation. But, automating everyday processes isn’t always easy. Dynamic forms, complex routing, e-signatures, mobility and more … it’s a lot to handle and that’s if you can find the necessary programming talent. What if your existing people could do it all using simple visual tools? Watch this brief video to see how easy it is with frevvo’s 100% visual, low-code platform.
To learn more, visit our website, try frevvo absolutely free for 30 days or contact us for more information.
In Part 3 of this series, we described how Anonymous tasks are vastly simplified in V8.0. Another enhancement that customers have requested is the ability to view a form that they had submitted earlier as part of a workflow.
For example, we automate our internal operations with frevvo. Let’s say I submit a Vacation Request or Expense Report for processing. A few days later I want to go back and look at what I submitted. Prior to V8, we setup an action that notifies me at every step along the way and emails me a PDF copy of the form that I submitted. Email is already hard enough to keep track of and this isn’t an ideal solution.
Now, you don’t have to email PDFs around for record-keeping. You can simply use Task Search to find your workflow and then use the Audit trail to view the information you submitted.
In the audit trail for any workflow, you will see a new View icon. The icon will only show up if you have permission to view the workflow at that step. However, you can always
see things that you submitted – by far, the most common scenario. Click the View button and frevvo will render a read-only view of the workflow using the data from that step.
You can expand/collapse Sections, navigate Tabs and view all the data. However, you cannot make changes.
Obviously, the audit trail also shows the progress of the workflow through various approval stages so you can always see where the workflow is currently sitting and the history as it was routed from person to person. Now, you can also see the data.
We hope you’ll like the improvements that we’ve made. Stay tuned for future articles and upcoming webinars on V8.0 – it will be released to frevvo Cloud this Fall. We’re also already working on features for the next release(s) that we’ll describe here as we go along.
In Part 2 of this series, we described the redesigned Flow Step Properties panel which makes it much easier easier to configure individual flow steps. Another oft-requested improvement is to anonymous steps.
What are Anonymous Steps?
Anonymous steps in a workflow are routed to an email address and do not require the recipient to authenticate before performing the step. They’re super common – for example, a purchase order may be started internally by a sales person, get approved by his/her manager and then get routed to the customer for signature. You probably want to make it as easy as possible for the customer to sign the PO and not require an account, remember passwords etc.
Prior to V8, you had to drag in a separate Email (Anonymous) Step and configure it separately in your workflow. It would send an email and advance the workflow to the following step which was the actual form that the recipient would see. Customers found it confusing and we ran into many situations where workflows were incorrectly designed as a result.
More Intuitive Anonymous Steps
V8 simplifies this significantly by simply removing the additional step in the flow. Now, you simply drop in the form you want the recipient to see or link to an existing one and configure its properties. Click on the cog icon to bring up the Flow Step Properties dialog and navigate to the Assignment tab.
On this tab, you can now assign the task to a user, role or email address in one place. At runtime, assignment is made in that priority order. If you want to route to an email address, simply type it in and leave the other two fields blank – the step will be routed via email and can be performed anonymously. There’s also no longer a requirement to make the entire workflow public.
You can also use control templates in the email field so that it’s dynamic. Start typing and a pick list will appear with matching controls. At runtime, the value of the control is evaluated and if it’s a valid email address, the step will be routed via email and can be performed anonymously.
We’re looking forward to this release and hope you’ll like all the improvements. Stay tuned for future articles and upcoming webinars on V8.0 – it will be released to frevvo Cloud this Fall.
In Part 1, we described improvements to the Flow Designer to make it easier to understand routing for a workflow.
Flow Steps have lots of settings
Another area that we’ve improved significantly in V8 based on customer feedback is the property settings for a flow step. The V7 and earlier properties panel (figure at left) had simply become too large and complex as we’ve added more and more features to frevvo workflows and customers were finding it a bit confusing and hard to use.
We’ve reorganized the properties and moved them into a new modal dialog accessed by clicking the desired flow step and then clicking the properties edit icon (the cog icon). Properties have been reorganized and the names changed to be more intuitive in some cases, but the requirements are generally unchanged for all properties.
Flow Step Properties Wizard
The properties are organized on tabs (screenshot above) and nothing is saved to the editing flow instance until the dialog is submitted. Many properties also have explanatory text so it’s easier to understand what each property means.
If you Submit your changes with any invalid property setting, the dialog will not close and an error message will display. The wizard will automatically take you to the first Tab with an error. Tabs with errors and invalid properties will also display in red so there’s an immediate visual indication.
The wizard also guides the designer to prevent errors. A great example is Step Assignment (screenshot below). It was always possible to assign steps to a user, a role or an email address (no login required). If it’s assigned to a specific user, it does not make sense to also enter a role since it will always go that user. The wizard will grey out the irrelevant fields to prevent errors. The user and role fields also auto-complete with a list of valid users and roles.
The Flow Step Properties Wizard has many more features and we’ll describe some of them in detail in subsequent articles. Suffice it to say that frevvo designers will find it much much easier to configure steps in their workflows using V8 compared to prior versions.
We’re excited about this release and think you’ll like the changes. Stay tuned for future articles and upcoming webinars on V8.0 – it will be released to frevvo Cloud this Fall. Exact date TBD and we’ll announce it here when firmed up.
Digital transformation is a huge opportunity – perhaps the greatest of the next three years. Automating your day-to-day business processes should be the first step in your journey. If you haven’t yet invested in a workflow automation platform, consider making it a top priority.
Digital Transformation is the greatest opportunity of the next 3 years. But, to win, you need to understand the urgency, take action and seize the opportunity.
We are clearly in the midst of a [second] wave of technological advances that are markedly different from the 1990s Internet-fueled wave. The stuff of sci-fi movies is here. Computers are winning at Jeopardy, diagnosing diseases and driving cars. Billions of smartphones are in the hands of people worldwide – connected, immensely powerful computers with the capabilities of countless sci-fi films. The majority of people are connected to each other and to the collective knowledge of the world and they’re engaging with you in this digital world in new and interesting ways.
You have to be ready. This digital disruption is both a huge challenge and an enormous opportunity. Disruption is hardly new – it’s been happening for all of human history. The difference now is the speed. What used to take decades now takes years and even months.
What is Digital Transformation?
This Digital Transformation isn’t any one thing to address a specific problem but a combination of mindset, projects and initiatives designed to infuse “digital” into your entire business. It’s organizational change for the purpose of using technology to improve your business performance.
What should you do? Think about the following three things:
1. Out with the Old [so you can invest in the new]
At some point you simply cannot do more with less. You have to focus on work that matters. If you’re an organizational leader, one of the most important things you can do is create and write down a plan that clearly identifies the activities that you won’t be doing this time next year. Cut out chores that are not essential to your business, digitize them and outsource if necessary. Reinvest the cost savings into new digital initiatives.
2. Start by automating your process workflow
Technology can only do so much. Ultimately, it’s the people and business processes of an organization that truly drive change. Workflow automation is at the very foundation of digital transformation. With automation, you’ll reap incredible benefits. Our customers are seeing 50+% efficiency improvements. Their employees are happier since they can focus on work that matters – students, patients, customers.
Remember those billions of people connected to each other and to you? Automation makes it far easier for them to work with you. With automated processes, you’re agile enough to react to their needs and take advantage of business opportunities whether that’s demand-based pricing changes, customized offerings or instant world-class customer service.
If you haven’t yet invested in software for workflow automation, I suggest you do so now.
3. Data is the new Oil
Your proprietary data is your most valuable asset. If your daily workflows are manual, you don’t even have access to your most valuable asset. With automation, you can collect data, analyze and refine it into useful, actionable information so you can do things like over-deliver on customer service, and rollout new business initiatives in response to changing business conditions. It’s one of the most crucial advantages in today’s business environment.
Looking to 2020 – prepare for the voyage
The next few years will be the ride of a lifetime. Your success depends on whether your organization adopts and embraces the opportunity of digital transformation. Deploying technologies like business analytics and artificial intelligence (AI) relies on access to your proprietary data which itself depends on process automation. Your processes need to be ready.
If you want digital transformation, start with workflow.
Embrace the opportunity and get started TODAY! Visit our website and contact us to learn more.
What is Digital Transformation?
By now, everyone’s heard of Digital Transformation. Digital Transformation is the process of using technology to radically change your business to pursue new revenue streams & business models and to avoid disruption. But, what exactly does that mean?
Digital Transformation is not a single IT project. It’s the combination of numerous projects that infuse “digital” into everything within your organization – from evolving the underlying technology to servicing your constituents increasingly on mobile to digitizing your processes to create efficiencies to integrating with third parties to create better customer experiences.
Ultimately, though, DBT is about organizational change to improve performance through the use of digital technologies.
Start with your Workflow
Technology itself makes a difference and creates innovation but at the end of the day it’s the people and the business processes in an organization that can truly drive change, disruption and transformation.
Automating your day-to-day workflows is at the very foundation of digital transformation. If your organization does not already have a workflow automation platform, I strongly suggest looking into one now. Using a platform, you can digitize forms for employees and customers and automate your routine processes. Once they’re automated, you can measure the effectiveness of those processes and optimize choke points to drive genuine change. You can collect and analyze your proprietary data in myriad ways to improve business performance.
Without workflow automation you’re still dealing with manual processes. You’ll probably need to worry about being disrupted and becoming irrelevant.
5 ways Workflow Automation can change your business
1. Increased Efficiency
What might the transformed, modern business application look like? It will undoubtedly:
- Automate forms and workflows so there’s no need to print, sign and scan.
- Integrate with data and systems to reduce tedious manual data entry.
- Intelligently route documents to the right person at the right time to ensure that business constraints are satisfied.
- Automatically support all mobile devices and speed up the approval process by providing 24×7 access from anywhere.
2. World Class Customer Service
Over-delivering on customer service is the single most important thing you can do to increase revenue. Otherwise, today’s consumers will quickly move on to the competition.
Today, customers are used to interacting with your organization online at any time. If they need some information from your company and it’s only available during business hours, they’ll be frustrated and feel inconvenienced. Automation ensures that your customers have a smooth experience by enabling them to access information when they need it.
When employees are wasting time chasing down internal approvals, they have less time to focus on customer service. Automated approvals free up their time so it can be invested into what’s important: customers, students and patients.
3. Enable Mobility
75% of U.S. information workers rely on mobile. In response, businesses are prioritizing mobility with 88% of them saying that mobile functionality is either very important or an outright requirement.
But, one-off mobile apps are hard and barriers abound. Time, budget and skills are all in short supply. In addition, mobility nowadays is about reaching users through all channels, especially mobile web browsers, as users often don’t bother to install a native app.
Workflow automation systems offer visual and low-code approaches that let you provide business functionality in web-apps and spread that development out among more people – the “citizen” developers in your organization. That in turn eases pressure on I.T. teams, freeing them up to meet business needs.
4. Business Agility
Automation taking advantage of cloud (+ mobile) is a critical driver of business agility – roughly speaking, the ability of your business to react rapidly to changing business conditions. Think of two main aspects:
- Responsiveness – Enable employees to do the right thing at the right time. That means reducing business complexity (stop wasting time on paperwork, errors, missing signatures etc.), employee efficiency (let them work anytime, anywhere and using any device) and collaboration (access to people and information from anywhere as needed).
- New Opportunities – Faster rollout of new business initiatives as business conditions change e.g. introduce a new product offering or modify internal processes to quickly satisfy changed customer demands even something as simple as letting people buy on their mobile phone.
Both are sources of significant competitive advantage. According to Harvard Business Review’s recent survey on Business Agility in the Cloud, companies are already seeing business value and benefits from simplification, collaboration, and faster reactions to new opportunities.
This business agility appears to lead to some very tangible and measurable outcomes: 49% are more likely to have entered a new market in the past three years i.e. rolled out business initiatives quickly to take advantage of a new business opportunity. Significant majorities believe cloud (+ mobile) reduces business complexity (71%), increases employee productivity (69%) and responsiveness to customers (53%).
5. Astounding ROI
It’s often hard to see how much those paper- and email-based workflows are really costing you. Let’s do a quick analysis. Consider a 3-step workflow:
- Performed by an Employee – a Travel Authorization or Purchase Requisition. Let’s say this employee costs $80,000/year including benefits, vacation, taxes and other costs (equivalent to a salary of about $60,000).
- Performed by a Manager who essentially checks the request, approves it if it is valid or sends it back for corrections. Let’s say the manager costs $100,000/year inclusive of all costs.
- Performed by an HR or Finance person who essentially updates an internal system and does the equivalent of filing the request. Say, this is a part-time person costing $60,000/year.
Now, assume that the time savings are 10 min, 3 min and 3 min respectively in each step. That’s pretty conservative given there’s no printing, signing, scanning etc. involved. Finally, assume that there are 400 approvals per month of all kinds (Vacation requests, Sales Orders, Timesheets, Travel Authorizations etc.)
How much do you think you will save in costs? You might be shocked:
You’ll save ~$50,000 every single year or 57% of your costs and see net positive ROI in just a bit over 2 months.
That paper/email process actually costs you close to $85K per year. And that doesn’t even take into account the time spent trying to track down emails, chasing down managers for signatures or, perhaps of greater importance, the Opportunity Cost of delayed approvals.
Analytics and Artificial intelligence (AI) will play a major role in the future of business transformation powered by digital technologies. But deploying these technologies relies on access to your proprietary data making it your most valuable asset. Workflow automation is the foundation. Think about it!
Paper- and email-based processes deny you access to your single most valuable asset – your business data.
Eventually, AI engines powered by data analysis will end up automating the optimization of your workflows. But, your processes need to be ready.
If you want digital transformation, start with workflow.
Interested in finding out more? Visit our website to and see how customers are already using frevvo’s public and private cloud solutions to transform everyday business processes.
Digital technology is convenient and fun. Apps that let us hail a cab, sensors in your shoes and shiny websites are all fun and remind us that “Software is indeed eating the world”.
In today’s business world, digital has moved from toys of convenience to core business processes that are at the heart of every organization. In most cases, these processes hide in their own disjointed silos along with their data. But, as digital accelerates business speed, automating these processes, linking them and surfacing their data to customer-facing operations is the first crucial step towards digitally transforming your business.
A Digital Operating Model
The same people who’re used to shiny digital apps are also your customers, patients, students and employees. They want to interact with you online, 24×7, on their mobile phones using a variety of channels. To be truly successful, you have to invest in observing your customers, students & patients and in really understanding how they interact with your services, and what frustrates or inspires them. This access to critical data allows employees to be responsive to their constituents. Business analytics help make sense of that data so the organization can react quickly and make informed business decisions.
Process Automation is the Foundation
Organizations that insist on “business-as-usual” with siloed processes and data lingering in the analog (paper) world risk being relegated to irrelevance. Automated processes allow you to jettison outdated business practices, free up employees to focus on work that’s actually important and unlock your most valuable asset (proprietary data).
To make a real difference, you owe it to yourself to go through your processes one by one, automate and connect them across the disparate systems and silos in your organization so you can create amazing new digital experiences for your constituents.
There’s “Hidden Treasure” in Process Automation
The best part is there are huge cost-reduction benefits to automating your day-to-day workflows. We’re talking about driving 50% or greater cost reductions in parts of your back office operations. Smart organizations will invest those savings right back into digital innovation. Failure to do so is like imposing a tax on your own future. If you don’t take advantage of process automation to lower costs, how will you invest in the myriad technologies and innovations needed to win in a fully digital world? Software should be eating your back office too.
A Roadmap for Digital Transformation
Convinced that you need to dive into process automation? Where to start? I.T. is overloaded, mobility requirements are soaring, there’s a serious skills gap, security is a concern, and data integration and scalability are challenging. It’s enough to make ones head spin. Nevertheless, you must get started TODAY!
The good news is that it’s getting easier. New visual, low-code, drag-and-drop software platforms like frevvo are making it easier to automate routine processes and infuse “digital” into operations. A platform like frevvo dramatically increases productivity since it enables citizen developers not just coders-by-trade to automate processes. Included responsive design tools mean that the resulting web applications automatically work on all devices and are easy to update.
frevvo’s platform also doesn’t require the same skill set as native app development does thereby addressing one of the most important barriers to mobility.
Point-and-click wizards enable processes to use data in a variety of systems from Cloud-based systems like Salesforce and box.com to Microsoft SharePoint and internal SQL databases. When automated workflows can connect to systems and use data, they’re simply far more useful.
Finally, frevvo is available in the Cloud enabling customers to add-on and remove capacity as needed. Cloud providers have years of experience scaling their systems and keeping them secure. In fact, the vast majority of Cloud systems are far more secure than their data- center counterparts.
A modern workflow automation platform like frevvo provides transformative benefits:
- Streamlined, efficient workflows that allow employees to focus on customers.
- Built-in mobility.
- Business agility to react quickly to changing market conditions.
- Dashboards that provide insights into your business and facilitate optimization of processes.
- Data-driven decision making.
Download this white paper which discusses workflow automation, how your organization can benefit, and how you can evaluate and deploy a visual, low-code platform like frevvo for your automation needs.
Visit our website to learn more and sign up for a free trial.
Are you being asked to “do more with less”?
Our customers often tell us that automating their processes using frevvo has freed up employees’ time. For example, at OESJ, teachers are able to spend more time on students since they aren’t chasing down signatures. At All-Island Gastroenterology, doctors spend less time waiting for patient paperwork and more time caring for patients.
When people are freed up from routine back-office tasks like getting approvals, correcting errors on forms, and looking up part numbers manually, they have more time to focus on work that matters – customers, patients and students.
This is a crucial aspect of digitally transforming your business. Unless your hiring budgets are increasing 10-15% every year, there’s simply no way to do new things unless you stop doing old things. If you’re an organizational leader, one of the most important things you can do is create and write down a plan that clearly identifies the activities that you won’t be doing this time next year. Let employees know that you aren’t just paying lip service to digital transformation but it’s at the core of the next several years.
Automation isn’t coming; it’s here and it’s the opportunity of a lifetime
Just look around you. See those core business processes. One way or another, they’ll be automated. It’s the opportunity of a lifetime and it’ll change your organization.
Automating these core processes is about driving 50% (or greater) cost reductions in parts of your operations. It’s about changing and enhancing what your people do and don’t do and, most critically, it’s about boosting revenue growth.
You have to start TODAY! Visit our website and contact us to learn more.