[Infographic] K-12 Process Automation

infographic_wireframe_frevvo_jan2016_3In previous posts, we’ve described how some of our K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. EUSD (Escondido Union School District) has been so successful at this – they’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months – that they were even able to decommission SharePoint/InfoPath thanks to frevvo.

The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning.

Yet, for many schools, going paperless means 1:1 education, e-textbooks and expensive $500 gadgets for each student. It’s a fantastic goal undoubtedly but there’s also plenty of much lower-hanging fruit that’s ripe for automation and saving paper, time and money.

Check out this new infographic on the value/benefits of automating day-to-day K-12 workflows.

Every parent is familiar with consent forms for athletics, directory listing, emergency contact etc. (Miami-Dade County, Los Angeles USD). Typically, these require a parent/guardian to sign the form and they’re sent home on paper or printed out at home.

Internal approval workflows like travel reimbursement, field trip approval etc. (e.g. see New Haven USD, Cabrillo USD) are also commonplace. Typically, these are routed to a supervisor for approval i.e. to sign the form. The paper-based process is simply inefficient.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy students and staff and wasted time and money.

frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities. With affordable, cloud-based workflow products for K-12 process automation, there’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

La Cité College chooses frevvo for student applications integrated with Salesforce, DocuShare and Oracle.

Deeply rooted in the National Capital Region and Eastern Ontario for over a quarter of a century, La Cité is the largest French-speaking applied arts and technology College in Ontario.

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1200+ registration forms have already been submitted electronically with a 24/7 service offering. Students save time since they no longer have to stand in line for registration. Instead of lining up, they simply complete the process on their smartphones.

La Cité serves a diverse population from students and faculty to a large student body. Students, in particular, prefer to use their mobile phones for almost everything. Yet most of La Cité’s forms and applications were paper or PDF documents that had to be printed out, hand-filled and signed. They didn’t integrate with databases, DocuShare (their document management system) or salesforce.com (CRM).

That means students filling out long forms by hand and standing in long lines to register, internal employees scanning and indexing paper forms and a tedious, inefficient overall experience.

Students love the built-in mobile support. Now that the forms are compatible with devices, 60% of responses have come in on mobile.

La Cité decided that they needed to improve services to students and staff. They selected frevvo Live Forms and, in a matter of months, they’ve replaced several paper/PDF forms with electronic ones. They’re available 24/7, work automatically on mobile devices, and integrate with DocuShare, Oracle and salesforce.com. frevvo forms also work in multiple languages including French, which is the dominant language on La Cité’s campus. Data is pre-populated, frevvo’s build-in validation ensures fewer errors, documents are automatically stored in DocuShare and salesforce and students are no longer standing in line.

Co-Op applications, which used to be paper are now electronic. As a result, the number of applications has gone up from about 10 in previous years to over 70.

The results have been impressive and La Cité plans to roll out several additional forms and workflows in the coming months.

Click here to read the Case Study and contact us if you’d like more information or to sign up for a free 30 day trial.

Form Design Tutorial

Using frevvo’s drag & drop Form Designer to design beautiful, usable forms is definitely intuitive. Still, it’s a powerful and extraordinarily capable product. We’ve recently put together this 26 minute Tutorial video that teaches you how to design even the most complex forms in frevvo in a step-by-step manner. Sign up for a free 30-day trial account and try the Form Designer today.

Contact us if you’d like to learn more about digitizing your own approvals with frevvo.

Looking for an InfoPath alternative?

There won’t be a new version of InfoPath and FoSL is dead. Your business needs real forms and approval workflows and you need them today. SharePoint workflows don’t really have sophisticated forms and SharePoint costs quickly get very high. What to do?

Certainly, there are third party products (such as Nintex or K2) that you can buy that work on top of SharePoint workflows and Microsoft even recently announced that InfoPath 2013 will continue to work with SharePoint 2016. But, should you continue to invest in InfoPath when even Microsoft isn’t?

Several customers have turneEscondido Union School District Case Studyd to frevvo precisely to solve this problem. We provide everything you need to digitize your day-to-day approvals – from collecting signatures, feedback and approvals using powerful, customized forms to workflows with routing, notifications, and escalations.

Check out this recent Case Study. Escondido Union School District had a number of PDF and paper forms for absence records, mileage reimbursement etc. that were being filled, printed, and hand-delivered for approvals & signatures. They did an exhaustive evaluation of numerous web-based workflow systems before choosing frevvo.

They’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months. The District chose frevvo Live Forms over implementing these in an existing SharePoint install because it provided an easy-to-use solution that fully met business requirements at a fraction of the cost.

In fact, EUSD has decommissioned SharePoint as a result of their success with frevvo!

Read the Case Study here and Sign Up for a 30-day free trial today.

[Infographic] Cloud + Mobile Approvals drive Business Agility

Cloud & Mobile = Business AgilityCompanies moving aggressively to adopt cloud computing are winning competitive advantage by reducing complexity and increasing business agility, according to a recent study by Harvard Business Review Analytic Services.

What is Business Agility?

It’s hard to define. Wikipedia’s article acknowledges that it has multiple issues. We’ll define it as the ability to react in a timely manner to changing business conditions. That could mean any number of things such as responding to customer complaints on social media or quickly creating new offerings to take advantage of the latest hot trend.

In many cases, this means giving your employees the ability to take the right action at the right time. Whether they’re at work in the office or on the road traveling to a meeting. At their desk or on the train.

That means automating and mobile-enabling everyday processes like purchase approvals, sales orders, trouble tickets and so on. These are routine day-to-day activities that employees spend a significant portion of their day on. They’re unique to your organization and it’s difficult to find pre-packaged applications that meet your exact needs. It’s no surprise that process automation (forms, routing) is the #1 app enterprises plan to build in 2015.

Cloud computing is an essential enabler. AWS and its kin allow any business to support millions of users. Incredibly cheap storage solutions from Dropbox, Microsoft and others let you access your data from anywhere on any device.

And that’s exactly where frevvo comes in. With the drag & drop designer, easily create your own custom forms and automated approval workflows. They’ll just work automatically on any device from smart phones to tablets to desktop computers. Public, private or hybrid cloud options make fast, flexible and affordable deployment possible.

Business agility made easy. Check out this new infographic on how frevvo’s cloud & mobile solutions can help you and sign up now for a free 30-day trial.

Mobile web is the architecture of choice for Enterprise Mobility

Key Business FunctionalityEnterprises continue to build custom apps in 2015 to meet their business needs. Without question, one of those needs is enterprise mobility. 43% of respondents cited mobility (mobile web or apps) as a top business functionality or process critical for apps in 2015 (source: Outsystems/Techvalidate State of Application Development Survey) nearly triple the next highest item.

Customers, partners and employees want to interact with organizations anytime, anywhere and from any device for things like placing orders, approving purchases etc. But the number of devices, platforms and languages has exploded to the point where it’s impossible for even a large enterprise IT organization to keep up. What to do?

When building mobile apps, enterprises can choose between hybrid, mobile web and native architectures. Native has advantagesMobile Architectures like the best overall user experience and the ability to fully leverage device functionality. The problem is the explosion in platforms, screen sizes, devices and the sheer cost of building and supporting custom native apps for so many of them. It’s no wonder that 60+% of IT departments are turning to mobile web or hybrid technology for their business needs. Just 26% of enterprises intend to build native apps.

Makes sense to us. It’s exactly what we’re seeing as our customers automate their everyday approval processes like purchase requisitions, sales orders and expense reports. They’re nearly always custom and nearly always work better if they have access to critical data sitting in existing legacy systems. They always need to work on mobile devices so approvals can happen anytime and anywhere.

And yes! They’re definitely using mobile web-based apps to deploy these automated processes.

Leave Approval Workflows with Google Spreadsheets

Does your organization use Google Apps? If so, you can combine frevvo + Google Apps to create some really cool and useful solutions. For example, consider Leave Approvals. Everyone does it usually on a paper or Excel form sent by email. Wouldn’t it be nice if the form knew how many days of each type (Sick, Annual, Personal etc.) you had left? Usually, that means integrate with some HR system or buy an expensive solution.

frevvo + Google AppsNot so with frevvo + a Google Spreadsheet. Here’s a spreadsheet that contains employee information. Much simpler and easier to maintain for most people than a complicated HR system. And here’s a frevvo workflow that uses that spreadsheet. Try it out – pick an employee from the pick list at the top and frevvo gets the # of available days of each type from the spreadsheet, shows them in the Table and enables only rows where you have available days. The employee can sign electronically and the workflow is automatically routed to the supervisor.

When the leave is approved, frevvo will automatically update the Google Spreadsheet so it’s always kept in sync. Nothing manual to do.

Fast, easy and it’ll save your employees time. Want to learn more? Contact us today.