Posted in Higher Ed, k-12

What does Digital Transformation mean for educational institutions?

Digital transformation in Education

CIOs at Universities and K-12 schools understand the importance and urgency of digital transformation. There’s tremendous opportunity to radically improve the student experience within the institution.

There’s a lot of confusion on what exactly digital transformation means when it comes to education.

Continue reading “What does Digital Transformation mean for educational institutions?”
Posted in Green Schools, k-12, Paperless Schools

[2m Video] frevvo in K-12 schools

Many K-12 schools (public and private) use frevvo to automate routine day-to-day workflows from travel authorization to permission slips to absence records. They love capabilities like the visual, low-code designers, dynamic behavior, and built-in mobile but also love the speed and ROI of digital transformation.

Watch this short 2m explainer video to see how they’re getting rid of paper- and email-based processes, converting them to digital and freeing up teachers and staff to focus on students instead of chasing signatures.

Want to get started with digital transformation in your own school? Visit our website to learn more and sign up for a free trial and contact us today.

Posted in Customers, k-12, Paperless Schools, Workflows

OESJ (K-12 district) digitized routine workflows. Teachers can now spend more time on students

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Oppenheim-Ephratah-St. Johnsville (OESJ) Central School District is a a small, rural K-12 district in upstate NY. Everything was done using paper and sneakers. Their Director of Technology, Bill Cooper, decided to tackle the problem of reducing paper use.

Read-Case-Study

After investigating a few solutions, OESJ selected frevvo Cloud for its drag-and-drop design, robust dynamic forms, integration with Google Apps and other systems and the ability to route the form to different recipients based on user data.

Fantastic, everything we needed in one platform.
“We are a small K-12 public school of fewer than 800 students and we are treated like a Fortune 500 company. If you’re serious about eliminating your paper documents, no matter the size of your company or organization, then frevvo is the answer.”

William Cooper
Director of Technology

OESJ started with their Purchase Request workflow and digitized it to eliminate the paperwork, back-and-forth for chasing down signatures and corrections and error-handling. They’ve now automated Vacation Request and HR On-boarding workflows as well. The On-boarding workflow dramatically reduced duplicate data entry and automatically generates Government PDF forms like W-4 and I-9.

The benefits are enormous:

  • Inefficient paper forms with duplicate data entry have been eliminated and seamlessly replaced with online ones.
  • Integration with Google makes it easy to sign in; documents are also automatically uploaded to Google Drive.
  • Teachers spend less time chasing signatures and have more time to spend on students.

OESJ intends to continue digitizing additional forms & workflows such as Parent Permission forms and to integrate them with their School Information and Accounting systems.

Read-Case-Study

Read the Case Study and learn more by visiting our website.

Posted in Approval Process, Green Schools, k-12, Paperless Schools

[eBook] -06- ways you can use frevvo in your School today

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eBook: frevvo in K-12

Our K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. EUSD (Escondido Union School District) has been so successful at this – they’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months – that they were even able to decommission SharePoint/InfoPath thanks to frevvo.

Download this new eBook that describes “06 ways in which you can use frevvo in your School TODAY“.

The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning. Going paperless doesn’t have to mean costly initiatives like 1:1 education, e-textbooks and expensive gadgets for each student. There’s plenty of much lower-hanging fruit that’s ripe for automation and saving paper, time and money.

From consent forms (Miami-Dade County, Los Angeles USD) that require a parent signature to internal approval workflows like travel reimbursement (e.g. see New Haven USD, Cabrillo USD), paper is inefficient and wastes money.

frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

Posted in Approval Process, Forms, Green Schools, k-12, Paperless Schools, Workflows

[Infographic] K-12 Process Automation

infographic_wireframe_frevvo_jan2016_3In previous posts, we’ve described how some of our K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. EUSD (Escondido Union School District) has been so successful at this – they’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months – that they were even able to decommission SharePoint/InfoPath thanks to frevvo.

The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning.

Yet, for many schools, going paperless means 1:1 education, e-textbooks and expensive $500 gadgets for each student. It’s a fantastic goal undoubtedly but there’s also plenty of much lower-hanging fruit that’s ripe for automation and saving paper, time and money.

Check out this new infographic on the value/benefits of automating day-to-day K-12 workflows.

Every parent is familiar with consent forms for athletics, directory listing, emergency contact etc. (Miami-Dade County, Los Angeles USD). Typically, these require a parent/guardian to sign the form and they’re sent home on paper or printed out at home.

Internal approval workflows like travel reimbursement, field trip approval etc. (e.g. see New Haven USD, Cabrillo USD) are also commonplace. Typically, these are routed to a supervisor for approval i.e. to sign the form. The paper-based process is simply inefficient.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy students and staff and wasted time and money.

frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities. With affordable, cloud-based workflow products for K-12 process automation, there’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

Posted in Approval Process, Customers, Forms, Green Schools, k-12, Paperless Schools, Workflows

K-12 School District automates 8 approval workflows in just 3 months

If you’re a parent with one or more children in school, you’ve probably received a packet of paper forms from your school to fill out. At frevvo, we’re already working with K-12 school districts to turn these into electronic versions (more on this later). But, that’s not all K-12 schools are doing with frevvo right now.

Check out this new CaCalifornia K-12 Case Studyse Study. Unfortunately, we can’t use the school district’s name yet (soon I hope) but it’s a large K-12 school district in California with close to 20,000 students. They’ve automated eight (8) approval workflows in just 3 months – bread & butter things like Absence Records, Mileage Reimbursement & Conference Attendance.

For the Absence Record, it was a paper form that must be filled out monthly by every single employee even those who didn’t have any absences that month. As you can imagine, it’s a tedious process. Someone has to drive to each school and pick up the absence records, which are then validated by someone, approved and signed by a supervisor. Then they’re processed by Payroll and, if necessary, sent to a Risk Manager depending on criteria in the form. All manual! Slow! Expensive! Error prone!

Now, it’s a fully automated frevvo workflow with solid validation, business rules, LDAP and database connectivity. There’s less to fill out, less duplication, fewer errors and nobody driving around to pick up paper forms.

Interestingly, they already own SharePoint but chose to use frevvo for these workflows because it provided an easy-to-use solution that fully met business requirements at a fraction of the cost.

Want to do the same at your school? Contact frevvo today.