Posted in Google Apps for Education, Green Schools, Paperless Schools

How to combine frevvo with Google Apps for Paperless Schools

Too much paper in schools

Many K-12 schools use Google Apps for Education – a suite that provides email, collaborative documents etc. School districts have hundreds of forms that can be digitized: Enrollments, Admissions, Emergency Contact Forms, Consent Forms and so on.

As a result, schools still use tons (literally 140 tons per year on average) of paper. That paper usage is not just inefficient, but goes against sustainability and environmental goals.

Continue reading “How to combine frevvo with Google Apps for Paperless Schools”
Posted in Customers, k-12, Paperless Schools, Workflows

OESJ (K-12 district) digitized routine workflows. Teachers can now spend more time on students

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Oppenheim-Ephratah-St. Johnsville (OESJ) Central School District is a a small, rural K-12 district in upstate NY. Everything was done using paper and sneakers. Their Director of Technology, Bill Cooper, decided to tackle the problem of reducing paper use.

Read-Case-Study

After investigating a few solutions, OESJ selected frevvo Cloud for its drag-and-drop design, robust dynamic forms, integration with Google Apps and other systems and the ability to route the form to different recipients based on user data.

Fantastic, everything we needed in one platform.
“We are a small K-12 public school of fewer than 800 students and we are treated like a Fortune 500 company. If you’re serious about eliminating your paper documents, no matter the size of your company or organization, then frevvo is the answer.”

William Cooper
Director of Technology

OESJ started with their Purchase Request workflow and digitized it to eliminate the paperwork, back-and-forth for chasing down signatures and corrections and error-handling. They’ve now automated Vacation Request and HR On-boarding workflows as well. The On-boarding workflow dramatically reduced duplicate data entry and automatically generates Government PDF forms like W-4 and I-9.

The benefits are enormous:

  • Inefficient paper forms with duplicate data entry have been eliminated and seamlessly replaced with online ones.
  • Integration with Google makes it easy to sign in; documents are also automatically uploaded to Google Drive.
  • Teachers spend less time chasing signatures and have more time to spend on students.

OESJ intends to continue digitizing additional forms & workflows such as Parent Permission forms and to integrate them with their School Information and Accounting systems.

Read-Case-Study

Read the Case Study and learn more by visiting our website.

Posted in Forms, Google Apps for Business, Google Apps for Education, Google for Work, Google Spreadsheets

[Video] 05 ways you can use frevvo + Google Apps today

Customers are combining frevvo + Google Apps in many ways to solve real business problems, and to improve productivity and efficiency. We recently described “05 ways you can benefit from combining frevvo with Google Apps in your organization TODAY” in this recent e-Book. We’ve also created a short (3 min) video that describes the benefits of combining the two.

From dynamic pick lists to using Google Drive as a content repository to approval workflows, the combination just makes completing routine, day-to-day business tasks easier and faster.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy employees and wasted time and money. Visit our website to and see how customers are using frevvo today to improve efficiency and productivity.

Posted in Google Apps for Business, Google Apps for Education, Google for Work, Google Spreadsheets

[eBook] -05- ways you can use frevvo + Google Apps today

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Download e-Book

In previous articles, we’ve described the many ways you can combine frevvo + Google Apps to solve real business problems, improve productivity and efficiency and allow employees to focus on customers, students and patients instead of being bogged down in paperwork.

Download this new e-Book that describes “05 ways you can benefit from combining frevvo with Google Apps in your organization TODAY”.

From dynamic pick lists to using Google Drive as a content repository to approval workflows, the combination just makes completing routine, day-to-day business tasks easier and faster.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy employees and wasted time and money.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

Posted in Google Apps for Business, Google Apps for Education, Google for Work, Google Spreadsheets

[Video] frevvo + Google Apps

Several customers are combining frevvo + Google Apps in interesting and useful ways to solve real business problems. From electronic signatures to dynamic pick lists to using Google Drive as a content repository to approval workflows, the combination just makes completing routine, day-to-day business tasks easier.

Our infographics and other blog articles discuss how frevvo’s affordable, cloud-based workflow products work with Google Apps can improve efficiencies in these areas. We’ve also created a short (2 min) video below to show you the benefits of combining the two.

Interested in learning more? Visit our website to and see how customers are using frevvo today to improve efficiency and productivity.

Posted in Google Apps for Business, Google Apps for Education, Google for Work, Google Spreadsheets

[Infographic] frevvo + Google Apps

Print

Organizations use frevvo to digitize day-to-day approval workflows in the Cloud such as expense reports, purchase requisitions and employee on-boarding. These workflows generate documents that must be securely stored and managed somewhere – typically some sort of ECM (Enterprise Content Management) system.

Organizations (including frevvo Inc.) use Google Drive as a Cloud-based system to store and manage enterprise content and to collaborate on that content including both unstructured content such as videos, images, spreadsheets, & presentations and structured content such as invoices, sales orders, & expense reports.

The fit is obvious and natural. If your organization uses Google Apps, you can combine frevvo + Google Apps to solve real business problems, improve productivity and efficiency and allow employees to focus on customers, students and patients instead of being bogged down in paperwork.

Check out this new infographic on the benefits of e-forms and approval workflows with frevvo integrated with Google Apps.

From electronic signatures to dynamic pick lists to using Google Drive as a content repository to approval workflows, the combination just makes completing routine, day-to-day business tasks easier.

It’s 2016! There’s simply no excuse for outdated, manual systems that cause delays, result in unhappy employees and wasted time and money.

frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps and a whole host of advanced capabilities. There’s no need to deal with printing PDFs for signatures, correcting Excel-based time sheets, or tracking down approvals in email.

Learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.

Posted in Approval Process, Customers, Google for Work, Google Spreadsheets

[Customer Success Story] High Hopes frees up personnel to focus on participants

High HopesHigh Hopes, established in 1974, is a non profit, therapeutic horseback riding center. They serve individuals with disabilities through equine assisted activities, offer educational opportunities for professionals and rely on their volunteer corps for many administrative duties.

With a growing staff and significant volunteer corps, they were finding their paper-based processes (to track cancellations, volunteer inquiries, training and education candidates) to be cumbersome and wasteful.

“Now that we use frevvo regularly to manage our daily communication chains and workflows, it’s hard to imagine how we managed without it.” Megan Ellis, Volunteer Manager, High Hopes

They turned to frevvo’s cloud-based solutions to automate these. Using electronic forms and approval workflows that work with Google Spreadsheets, they’re saving time & money and, most important of all, they’ve freed up employees’ time so that that they can focus  on the participants they serve.

Read the Case Study and Sign up for a Free 30 day trial today.

Posted in Approval Process, Google for Work, Green Schools, Mobile, Paperless Schools, Workflows

10 reasons to digitize approvals in 2015

Stop using paperIt’s no secret that paper or Word/Excel-based processes still power day-to-day approvals at most schools and businesses. How the heck are we still discussing this in 2015? As business and society becomes increasingly mobile, digitizing approval workflows is more important than ever before. Beyond the usual save time & money, here are 10 reasons to digitize your approval processes:

  1. Streamline the routine stuff
    It may be a routine day-to-day process but delays can be costly and paper/email are lousy solutions. Passing paper around or chasing emails wastes time and inhibits collaboration – both major no-nos in today’s world.
  2. Simplify Email
    There’s a reason for the hundreds of to-do list apps in the App Store. We’re bombarded with hundreds of emails every day. It’s hard to keep track and easy to forget about getting to things that need doing. When managers forget, employees have to waste time chasing them down to figure out where the approval is.
  3. Get with the Mobile Age
    Smart phones are ubiquitous. Practically everyone has one and we all know how rapidly usage is growing. Ditch the paper/Excel and let busy parents, employees & customers handle approvals on their phones anytime and from anywhere. Make life easier for everyone.
  4. Enough with the printing
    Approvals usually require signatures. You can fill everything else online but chances are the PDF or Excel is physically printed solely for getting the Manager or CFO’s signature. Eliminate it with electronic signatures. There’s no excuse for that in 2015 – we all know there are too few trees. It’s easy to do your part.
  5. Facilitate Self Service
    Automated workflows allow 24×7 access from any device. Today, most people prefer to engage with organizations via the web rather than calling or coming to your office. For everything from school permissions to sales orders, paperless forms make life easier for your customers – another potential game-changing initiative.
  6. Tracking and accountability
    Digital approvals are easy to track with the click of a button or swipe of a finger. Stop making employees search through email or chase down paper forms to figure out where approvals are.
  7. Reduce Errors
    It’s easy to make mistakes like using an older version of a Word document or a calculation error or simply forgetting to fill out parts of the form. Then, someone has to manually get them fixed. Digital versions eliminate these unnecessary and wasteful errors.
  8. Business Intelligence
    Digital processes can be integrated with your other business systems and services. It can really improve efficiency by, for example, eliminating duplicate data entry. More important, integration can extract essential information and dramatically improve business intelligence and give you insights on how better to operate – a potential game-changer.
  9. Resilience
    The Cloud now provides unlimited, affordable storage and access from anywhere with redundancy and disaster recovery that cannot be matched by most organizations. Use it and you can stop worrying about fires and floods and the like and operate a resilient organization that focuses on customers.
  10. Go Green
    ‘Nuff said!

It’s 2015 – why are you still printing and scanning and emailing? Contact frevvo today and learn how you can start implementing these game-changers today.

Posted in Approval Process, Forms, Google Apps for Business, Google Apps for Education, Google for Work, Mobile, Usability, Workflows

Run YOUR business from your phone

Salesforce.com’s CEO claims that he runs his entire business from his phone. We all have smart phones and use cloud services extensively yet how many of us can run even part of our business from a phone?

The problem is that every organization still has those pesky enterprise workflows. The things we must do day in and day out – sign sales orders, approve purchase requisitions, refer patients, on-board employee and so on. Usually, this means printing, signing and scanning – a long, long way from running your business on your phone.

With frevvo, you can take a big step in this direction easily. Everything just works automatically on mobile. Check out the short video below.

Of course, your organization is unique so we’ve made it super easy to customize the forms and workflows to suit your needs. It’s all in the cloud and frevvo is affordable, pay-as-you-go with no long-term commitments.

Give it a shot to see how easy it is. You really could be running YOUR business on your smart phone sooner than you think.

Posted in Approval Process, Forms, Google Apps for Business, Google Apps for Education, Google for Work, Workflows

frevvo + Google for Work: Purchase Order Workflow (90 sec video)

A purchase order workflow boils down to filling out a form (the PO) and getting it signed. Usually, that means filling out a Word document, saving it to PDF and e-mailing it to the customer. The customer then prints, signs, scans and e-mails it back. Then, it’s saved somewhere (filing cabinet, e-mail folder).

With frevvo + Google for Work, you can automate this process completely with ease. Check out the 90 second video below. Fill out the PO electronically and click a button. The customer gets an email, clicks it on any device, reviews the PO and signs right there. You’ll get the signed PO back by email and it’s uploaded to Google Drive. That’s it.

Want to try it out for yourself. Contact frevvo today.