Presbyterian Manors of Mid-America (PMMA) has been providing quality senior services to residents of Kansas and Missouri for more than 65 years. PMMA’s 2,200 employees work tirelessly to provide vibrant, quality living to more than 2,300 seniors across 17 communities.
Getting the on-boarding process right is critical for an organization to make sure every new hire feels comfortable, satisfied and welcomed in the organization. On-boarding done right leads to enhanced productivity and better retention of the new employee. Here are a few best practices that will help you improve your on-boarding process.
In today’s highly competitive business world, C-suite leaders have come to understand the advantages of a workforce aligned with business outcomes – as a result, HR has become the most important department. There’s increased emphasis on finding and retaining talent, creating world-class onboarding experiences and empowering employees to focus on work that matters so they can respond quickly to changes and drive positive business outcomes.
It’s a common requirement among our customers – they love the advantages of online workflows such as dynamic behavior and built-in mobile but need to generate their own PDF document. For example, a Federal W-4 or I-9 during Employee On-Boarding. With frevvo, you don’t have to choose.
Join us on this webinar on June 7 at 1.00 PM EDT. In just 45 minutes (including Q&A), we will:
show you examples that customers are using today, and
demonstrate how you can drag & drop to easily create your own custom PDFs.
You can generate multiple PDFs, conditionally generate some PDFs and not others (e.g. a state W-4 depending on which state the employee resides in), save these PDFs in back end systems, send them by email etc.
Granite State Independent Living (GSIL) is a 1000-employee nonprofit organization whose mission is to promote quality of life with independence for people with disabilities and seniors through advocacy, information, education, support and transition services.
As a healthcare organization, GSIL is subject to numerous regulatory requirements. Their New Hire packet had grown to 40+ forms that would take hours to complete. The same information had to be filled in multiple times, time was wasted correcting errors, making copies for filing and finding/auditing the information was tedious.
“PiF Technologies introduced us to frevvo and helped us automate the New Hire packet. The rest is history. The efficiency is just incredible.
frevvo’s modern online system is easy to use and meets our business requirements at a reasonable cost.”
–– Linda Tsantoulis, Vice President of HR
GSIL worked with frevvo’s partner PiF Technologies to digitize the New Hire workflow to use e-forms. Using frevvo’s low-code, visual solution, PiF was able to automate the the process in record time. The documents feed directly into DocStar, their document management system, and index fields are created automatically.
The benefits are enormous since the automated processes are significantly faster and error-free. Filling out the packet used to literally take hours. Now it can be completed in 20-30 minutes. Working with PiF and frevvo, GSIL plans to automate other areas of their business.
For over 20 years, Living Innovations has provided support and residential care to people with disabilities to have a good life at home and in the community. As Living Innovations continues to grow, additional services such as in-home supports, case management, children’s services and others have been added to meet needs in particular geographic areas. The agency today provides services for around a thousand people with disabilities.
As a healthcare organization, state/regulatory requirements meant that Living Innovations was forced to deal with a lot of paper – copying, filing, auditing, correcting errors etc. Working with frevvo’s partner PiF Technologies, they implemented electronic forms and workflows that integrate seamlessly with DocStar, their document management system.
“The beauty of the system is that there are so many manual tasks that we can design and include, allowing us to minimize costs and increase efficiencies. frevvo has the best combination of simplicity and flexibility in the market.” – Mari-Lynn Winn, Director of Continuous Improvement
Their first workflow, Applicant Tracking and On-boarding was implemented in weeks. Rather than print out a stack of paper, the electronic workflow uses e-signatures and generates required documents like a W-4, I-9, Code of Conduct etc. The documents feed directly into DocStar and index fields are created automatically.
The benefits are enormous since the automated processes are significantly faster and error-free. Living Innovations is finding that the time and cost to prepare and facilitate a new hire on boarding is virtually cut in half.
The HR Department usually has broad reach within most organizations and often deals with a high volume of processes and policies. Yet many HR specialists still routinely manage requests through email, phone calls and paper forms. In fact, 40% of their time is spent on administrative work such as entering data from one systemto another.
Employee On-Boarding is one of the most common day-to-day workflows. Many customers choose Live Forms for this and other HR workflows. With Live Forms, automating this workflow is easy and provides several benefits:
New employees only need to provide information once.
Errors and omissions are eliminated.
Required PDF documents like Federal and State W-4s are automatically generated.
Watch this short (3 min) video to quickly see how digitizing this routine workflow with frevvo can help save you time & money.
One of the business problems customers most frequently solve with frevvo is HR process automation. Routine things like Employee On-boarding, Leave Approvals etc.
These everyday activities take an exorbitant amount of time if done manually. Employees and managers are waiting longer than necessary and spending more time/money than necessary to tackle these routine tasks. There’s also a much higher rate of inaccuracy in the manual process. Our infographics and other blog articles discuss how frevvo’s affordable, cloud-based workflow products for HR process automation can improve efficiencies in these areas. We’ve also created a short (2 min) video below to show you the benefits of using frevvo for HR process automation.
Interested in learning more? Visit our website to and see how customers are already using frevvo’s public and private cloud solutions to digitize their HR approval workflows.
The fact is that everyday approval processes such as employee on-boarding, leave approval and time sheets take an exorbitant amount of time if done manually. Employees and managers are waiting longer than necessary and spending more time/money than necessary to tackle these routine tasks. There’s also a much higher rate of inaccuracy in the manual process.