School and college teachers, principals and administrators are extremely busy people. They’re dedicated to their students and would love to simply focus on teaching and helping students. Yet, they must deal with unnecessary paperwork for things like mileage reimbursements, conference travel expenses, leave approvals etc.
There’s a better way with Electronic Approval Workflows from frevvo. You can dramatically reduce this paperwork, free up time & resources to focus on students and help the environment. Watch this short video (less than 100 sec) to see how.
Is your school sending paper consent forms home for parents to sign? How often do parents forget to send them in? How much time to teachers spend chasing down missing permission slips? How many times do students miss out because of lack of consent forms?
There’s a better way with E-Consent solutions from frevvo. Check out this short video (less than 90 sec) to see how.
Field trips are an invaluable learning tool. But a positive learning experience takes significant planning and execution. One of the painful and expensive aspects is getting the necessary signatures from parents, collecting emergency information, medications and figuring out who can be chaperones.
This wastes paper, time & ultimately money. After getting the necessary approval from the principal/superintendent, teachers must hand out paper documents and forms to students (e.g. here’s Miami-Dade County’s packet of forms) and hope that students will take them home to parents, get them signed and bring them back. Of course, many students forget or they lose the form and teachers must follow up with students and parents.
Automating these parental permissions is easy with frevvo + Google Apps. It boils down to a few simple steps.
Create a folder in Google Drive and a spreadsheet with student info.
In the frevvo form, enter field trip details. frevvo will retrieve the list of students and automatically send an email to each parent with field trip details and a link to a permission form.
Click the link, review information, sign electronically and submit.
If you would like to chaperone, check the box and verify information.
The list of students and chaperones is in the spreadsheet. View it anytime!
frevvo will send reminders to parents who have not yet signed. No need to chase students down.
It’s fast, easy & affordable. Check out the infographic at right and if you like what you see, visit our web site or contact us for more information.
There’s no doubt that green schools save taxpayers money. But green buildings and iPads are expensive, multi-year efforts.
Reducing paper use is one of the quickest and most budget-friendly paths to a green school. Electronic textbooks and assignments are important but schools also use mountains of paper for simple, day-to-day activities like parental consent, field trip chaperone lists and various staff approvals (conference, leave etc.). For example, Miami-Dade County has 2350 (!!) active forms. The majority of these need to be signed and will end up being printed on paper and stashed in filing cabinets for years. And, they’re not alone! The California Integrated Waste Management Board estimates that 47% of school waste is paper.
With frevvo, replacing these paper/PDF forms and workflows with fully electronic versions is fast, easy and affordable. We’ve already built many of these and they’re super easy to customize to fit your unique needs. They can be signed electronically, routed to the proper person(s) and used on mobile. When completed, they can generate documents that can be saved to Google Drive or to a document management system.
Schools are drowning in paper. Student work, parent communications and staff communications all involve paper, copying and scanning. For most schools, going paperless means 1:1 education, e-textbooks and electronic assignments. It’s a fantastic goal and deserves all the attention it gets. But, it’s expensive & takes time – how to pay for $500 gadgets for each student?
What about the other aspects of how schools operate? Parent & staff communications use an amazing amount of paper:
Consent forms for athletics, directory listing, emergency contact etc. (Miami-Dade County, Los Angeles USD). Typically, these require a parent/guardian to sign the form.
Travel reimbursement, field trip approval etc. (e.g. see New Haven USD, Cabrillo USD). Typically, these are routed to a supervisor for approval i.e. to sign the form.
This is low-hanging fruit ripe for automation. For most schools, frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities. Here are just a few examples and you can find many more on our web site.
The paperless school is an eco-friendly, productivity boosting goal. frevvo can help you get there in a budget-friendly way. Try it free or give us a shout for more information.
There are many cool and useful things you can do with Google Apps for Work like collaborative editing of documents, inexpensive storage and so on. But add frevvo to the mix, and you can take it to the next level and solve real business problems.
One example is dynamic web forms and approval workflows that treat the underlying spreadsheet as a database. The applications are endless – Sales Orders, Employee Records, Student Information and so on.
Check out the video below. It’s not even 2m long and shows you an example from Education. Teachers, administrators or parents can securely access student information stored in a Google Spreadsheet without actually having access to it. They’ll only see information relevant to their particular need, edits are controlled (e.g. data is validated, rules can perform computations etc.) and the user experience is so much nicer.
A purchase order workflow boils down to filling out a form (the PO) and getting it signed. Usually, that means filling out a Word document, saving it to PDF and e-mailing it to the customer. The customer then prints, signs, scans and e-mails it back. Then, it’s saved somewhere (filing cabinet, e-mail folder).
With frevvo + Google for Work, you can automate this process completely with ease. Check out the 90 second video below. Fill out the PO electronically and click a button. The customer gets an email, clicks it on any device, reviews the PO and signs right there. You’ll get the signed PO back by email and it’s uploaded to Google Drive. That’s it.