CIOs at Universities and K-12 schools understand the importance and urgency of digital transformation. There’s tremendous opportunity to radically improve the student experience within the institution.
There’s a lot of confusion on what exactly digital transformation means when it comes to education.
Schools must be very careful when they plan activities for students. Whether it’s a study tour, sports activity or even simply using the student’s personal information for a media event, it is of utmost importance that the school first gets the necessary consent forms signed from the parents to avoid any confusion later.
Got a kid in school? You’re probably used to him or her bringing home pieces of paper to sign. More often than not, these are parental consent forms for everything from a field trip to media release to athletic participation.
Things go wrong and people have to deal with unexpected emergencies. In these situations, getting help and information quickly can sometimes literally mean the difference between life and death. It’s crucial to make sure that there’s an emergency contact form on file so that school administrators, emergency personnel or other local authorities have the information they need to take action.
Higher Education administrative costs have grown dramatically and faculty spend too much of their time (more than 30% in many cases) on non-academic activities.
Using frevvo, our University customers have automated day-to-day administrative workflows from expense reports to travel authorizations to purchase requisitions. They’re able to track and manage them better and dramatically reduce wasteful manual work and costs. They love the visual, low-code designers, dynamic behavior, and built-in mobile but also love the speed and ROI of digital transformation.
Watch this 2m explainer video to see how they’re using frevvo’s drag-and-drop software to easily digitize forms and workflows and free up faculty time to focus on students.
Many K-12 schools (public and private) use frevvo to automate routine day-to-day workflows from travel authorization to permission slips to absence records. They love capabilities like the visual, low-code designers, dynamic behavior, and built-in mobile but also love the speed and ROI of digital transformation.
Watch this short 2m explainer video to see how they’re getting rid of paper- and email-based processes, converting them to digital and freeing up teachers and staff to focus on students instead of chasing signatures.
Oppenheim-Ephratah-St. Johnsville (OESJ) Central School District is a a small, rural K-12 district in upstate NY. Everything was done using paper and sneakers. Their Director of Technology, Bill Cooper, decided to tackle the problem of reducing paper use.
After investigating a few solutions, OESJ selected frevvo Cloud for its drag-and-drop design, robust dynamic forms, integration with Google Apps and other systems and the ability to route the form to different recipients based on user data.
Fantastic, everything we needed in one platform. “We are a small K-12 public school of fewer than 800 students and we are treated like a Fortune 500 company. If you’re serious about eliminating your paper documents, no matter the size of your company or organization, then frevvo is the answer.”
Director of Technology
OESJ started with their Purchase Request workflow and digitized it to eliminate the paperwork, back-and-forth for chasing down signatures and corrections and error-handling. They’ve now automated Vacation Request and HR On-boarding workflows as well. The On-boarding workflow dramatically reduced duplicate data entry and automatically generates Government PDF forms like W-4 and I-9.
The benefits are enormous:
Inefficient paper forms with duplicate data entry have been eliminated and seamlessly replaced with online ones.
Integration with Google makes it easy to sign in; documents are also automatically uploaded to Google Drive.
Teachers spend less time chasing signatures and have more time to spend on students.
OESJ intends to continue digitizing additional forms & workflows such as Parent Permission forms and to integrate them with their School Information and Accounting systems.
Our K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. EUSD (Escondido Union School District) has been so successful at this – they’ve automated 8 approval workflows including Absence Records, Mileage Reimbursement, and Budget Transfers in the first three months – that they were even able to decommission SharePoint/InfoPath thanks to frevvo.
The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning. Going paperless doesn’t have to mean costly initiatives like 1:1 education, e-textbooks and expensive gadgets for each student. There’s plenty of much lower-hanging fruit that’s ripe for automation and saving paper, time and money.
frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities.
University students are accustomed to doing everything on their phone. They’re comfortable with technology and live on their mobile devices. Many Universities are already using frevvo (Syracuse, La Cité College, Harvard, NYU, University of California, and others) for Student Registration, Internship Applications, and internal HR/Finance workflows. Students love using mobile devices and not having to stand in line.
From Student/Parent forms for signature to built-in mobile support to complex authorizations, frevvo has powerful, easy-to-use and incredibly affordable solutions for Higher Ed institutions. We offer educational discounts and a wealth of resources to ensure that your workflow automation is successful, increases productivity and allows you to focus on what’s important – students.
Several K-12 school customers are using frevvo to automate routine processes and improve efficiency and services to students and staff. The fact is, schools are drowning in paper. Student work, parent & staff communications, travel reimbursements and many other processes are paper-based and require, emailing, printing and scanning.
These everyday approvals take an exorbitant amount of time if done manually. Students, staff and parents are waiting longer than necessary and spending more time/money than necessary to tackle these routine tasks. There’s also a much higher rate of inaccuracy in the manual process. Our infographics and other blog articles discuss how frevvo’s affordable, cloud-based workflow products for K-12 process automation can improve efficiencies in these areas. We’ve also created a short (2 min) video below to show you the benefits of using frevvo in your school district.
Interested in learning more? Visit our website to and see how Colleges & Universities are already using frevvo’s public and private cloud solutions to digitize their day-to-day approval workflows.