Category: Financial Process Automation

Amazon price! Google Speed! Five things to help you compete.


Over the last 20 years, manufacturers had to learn to compete at the “Walmart price”. Service providers were largely unaffected. After all, you couldn’t manufacture a cab ride or a hotel room in China. How things have changed. No matter what you do, technology and automation are creeping into every area of your business and there are dozens of startups with the brains and funding to compete.

Every business must now learn to compete at the “Amazon price” but also at “Google speed”. In this environment, manual processes simply don’t stand a chance. You must automate or die.

Automation isn’t coming; it’s here and it’s the opportunity of a lifetime

From travel bookings and maps to online banking to highway tolls, we are already using automation in our daily lives. For your business, automating routine, day-to-day operations will make a fundamental difference. We’re talking about 50% efficiency improvements and literally changing what employees do. It’s heady and scary stuff.

Five things to keep in mind

Where to start? I.T. is overloaded, mobility requirements are soaring, there’s a serious skills gap, security is a concern, and data integration and scalability are challenging. It’s enough to make ones head spin. Nevertheless, you must get started TODAY!

1. Start small but Start NOW

We always overestimate the change that will occur in the next two years and underestimate the change that will occur in the next ten. Don’t let yourself be lulled into inaction. – Bill Gates.
The best advice I can give you is to get a quick win. Don’t try to automate everything or get bogged down in I.T. committees.  Find one everyday workflow – ideally it’s repetitive, with simple routing and reasonably frequent – and gain that first success.

2. Set goals and don’t be shy.

“If you don’t know where you want to go, then it doesn’t matter which path you take.” – Alice in Wonderland
The potential ROI of automating routine workflows is astounding. Shoot for at least 25% cost savings AND similar productivity gains. Don’t be surprised if you end up seeing even more.

3. Focus on the User Experience. Especially, on Mobile.

“How come my $5 smartphone app is easier to use than your $5,000,000 system?” – Every Millennial
Usability should be your #1 concern. For many people, especially millennials, their smartphone is the hub of their lives. You cannot drop them into jarring, old-style experiences and expect adoption. Your shiny new application needs to look fantastic and work fast. Modern, workflow automation platforms make it easy.

4. Involve your people from A-Z

“We humans have a love-hate relationship with our technology. We love each new advance and we hate how fast our world is changing.” – Daniel H. Wilson
Get your people involved early. They’ll be more invested in the solution if they’ve had a chance to impact it. They might also be concerned: is this automation going to eat my job? For the vast majority, the answer is no. It’ll help them do their job better and make them more valuable. For example, should teachers be spending time recording absences, getting travel or leave approved, filing reimbursements? Or teaching?

5. Analyze everything

“Data is the new oil.” – CEOs everywhere.
Your proprietary data is your most valuable asset. If your daily workflows are manual, you don’t even have access to your most valuable asset. With automation, you can collect data, analyze and refine it into useful, actionable information so you can do things like over-deliver on customer service, and rollout new business initiatives in response to changing business conditions.

Still need convincing?

Neither AirBnB nor Uber existed 10 short years ago. The world is changing and changing unbelievably fast. Will your company’s products and services in 2020 only be marginally better than they are today running on manual processes with workarounds and redundant work? Or will they be smart, personalized, automated and offered at price points unimaginable today?

Get started now and you too can reap massive benefits from automation. Download this white paper to learn more.

A version of this article also appeared in Forbes.
Photo by Braden Collum on Unsplash

Will my company be “Uberized”?

k-12-t.png… or Amazoned or AirBnB’d? Think about it. When was the last time you went into a travel agency to book your flight? Printed out directions for your road trip? Walked into the bank to write a check for cash? We can’t remember either.

Automation isn’t coming; it’s here!

Just look around you. See those core business processes. One way or another, they’ll be automated. It’s the opportunity of a lifetime and it’ll change your organization.

Automating these core processes isn’t just about driving 5% cost reductions but 50% (or more) in parts of your operations. It’s about changing and enhancing what your people do, Monday to Friday, 9 to 5.

You have to start TODAY!

Manual knowledge processes do not stand a chance. In a world of “Amazon cost” and “Google speed”, you have to automate. But how? I.T. is overloaded. Where do you start? 

Download this white paper which discusses workflow automation, how your organization can benefit, and how you can evaluate and deploy a visual, low-code platform like frevvo for your automation needs.


Visit our website to learn more and sign up for a free trial.

How Process Automation could save you $50,000 every year

roi.pngAre you wondering if you should automate your routine day-to-day approvals? You’d be amazed at the Return on Investment. Let’s do a quick analysis. Approval workflows are usually at least 3 steps long and, often quite a bit longer. For now, let’s consider a 3-step workflow:

  1. Performed by an Employee, for example, asking for a Travel Authorization or Purchase Requisition. Maybe a Salesperson is trying to get a PO from a Client and needs Manager approval for special pricing. Let’s say this employee costs $80,000/year including benefits, vacation, taxes and other costs. Typically this would translate to a salary of about $60,000.
  2. Performed by a Manager who essentially checks the request, approves it if it is valid or sends it back for corrections. Let’s say the manager costs $100,000/year inclusive of all costs.
  3. Performed by an HR or Finance person who essentially updates an internal system and does the equivalent of filing the request away (email folder, network drive, paper filing cabinet, document management system). Let’s assume this person costs $60,000/year inclusive of all costs. Maybe they work part-time.

Now, assume that the time savings are 10 min, 3 min and 3 min respectively in each step. That’s pretty conservative given there’s no printing, signing, scanning etc. involved. Finally, assume that there are 400 approvals per month of all kinds (Vacation requests, Sales Orders, Time Sheets, Travel Authorizations etc.)

How much do you think you will save in costs? You might be shocked:

You’ll save ~$50,000 every single year or 57% of your costs and see net positive ROI in just a bit over 2 months.

It’s amazing how much the paper/email process actually costs you – close to $85K per year. And that doesn’t even take into account the time spent trying to track down emails, chasing down managers for signatures or, perhaps of greater importance, the Opportunity Cost of delayed approvals.

Try it yourself by clicking the button below.


It’s often hard to see how much those paper/email workflows are really costing you. Visit our website to view customer success stories and signup for a free trial.

The benefits of automation

In March 2017 APQC surveyed organizations with high transactional volumes to understand the impact of automating the sales order entry process on performance and practices. The resulting infographic (below) shows how organizations that have adopted sales order automation have improved customer satisfaction, data capture for analytics purposes, and operational efficiency.

We’ve seen this ourselves at frevvo as we’ve automated our own internal approvals. It’s far easier and more efficient than managing them through email.

K08071_Benefits of automation

[Video] PO Automation – featuring John Wood, CIO, Central Wyoming College


Central Wyoming College saw significant value in streamlining their PO process which involves calculations, lookups and dynamic routing fixing a particularly error-prone procedure as a result. Instead of a paper-based process that required manual follow-up, delays and hours of wasted time, they now have a digital process that works on all devices, is easy-to-use and saves hours of staff time allowing them to focus on students rather than paperwork.


Watch this video recording and hear from their CIO John Wood as he demos their solution and how the college is benefiting from an automated workflow. A recording of the full webinar including Q&A is also available.

Hundreds of customers are already benefiting. Why not give it a whirl? Sign up for a free trial and see for yourself. It takes 30 seconds and you can install a template and try it out instantly.

Central Wyoming College automates Purchase Order in less than 10 days of work

Central Wyoming College serves Fremont, Hot Springs and Teton Counties. CWC is committed to supporting students through their educational journey and helping them achieve success.


CWC wants to reduce their reliance on paper and sneaker-net processes. They saw significant value in streamlining their PO process which involves calculations, lookups and dynamic routing fixing a particularly error-procedure as a result.

“Our PO workflow was automated in record time. The forms look good and are
easy-to-use. frevvo’s system just works and meets our needs at reasonable cost.”

John Wood,
Chief Information Officer

CWC selected frevvo to automate their PO process because of its modern look & feel, speed of implementation, ease of use and dynamic routing.

As a result of the streamlined PO process, hours of staff time have been reduced and CWC staff can get back to focusing on students rather than administrative tasks.

Read the Case Study and learn more by visiting our website. Explore some of the examples, read customer success stories and contact us for more details.