K-12 School District automates 8 approval workflows in just 3 months

If you’re a parent with one or more children in school, you’ve probably received a packet of paper forms from your school to fill out. At frevvo, we’re already working with K-12 school districts to turn these into electronic versions (more on this later). But, that’s not all K-12 schools are doing with frevvo right now.

Check out this new CaCalifornia K-12 Case Studyse Study. Unfortunately, we can’t use the school district’s name yet (soon I hope) but it’s a large K-12 school district in California with close to 20,000 students. They’ve automated eight (8) approval workflows in just 3 months – bread & butter things like Absence Records, Mileage Reimbursement & Conference Attendance.

For the Absence Record, it was a paper form that must be filled out monthly by every single employee even those who didn’t have any absences that month. As you can imagine, it’s a tedious process. Someone has to drive to each school and pick up the absence records, which are then validated by someone, approved and signed by a supervisor. Then they’re processed by Payroll and, if necessary, sent to a Risk Manager depending on criteria in the form. All manual! Slow! Expensive! Error prone!

Now, it’s a fully automated frevvo workflow with solid validation, business rules, LDAP and database connectivity. There’s less to fill out, less duplication, fewer errors and nobody driving around to pick up paper forms.

Interestingly, they already own SharePoint but chose to use frevvo for these workflows because it provided an easy-to-use solution that fully met business requirements at a fraction of the cost.

Want to do the same at your school? Contact frevvo today.

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