It’s that time of year yet again. We got the usual packet of paper forms from Guilford Public Schools with a bunch of stuff to fill out. Emergency Contact, Permission forms etc. etc. I have to write my kid’s name, parent name, date, signature again and again. The Emergency Contact form even has a box that says “check if there are changes” but even if there aren’t any, you have to write it all out again. One of our friends has 4 kids in the school system. It’s silly and aggravating and a waste of time.
One of the most incongruous is the Permission form for Google Apps for Education. Here we are promoting these cool, digital apps for our kids to use yet we have to resort to paper for the permission signature, trust that the kids will hand them in, and store them somewhere. So, I decided to see how quickly I could make the whole thing electronic.
Here’s the form itself or click the image. It took about 30 min to create – mostly in copying/pasting and formatting the text. (I used a different one from the web rather than our Guilford schools form since ours is physical paper and I couldn’t even copy/paste.)
- You can open it on your computer, tablet or smart phone.
- There are links to the appropriate Federal laws in case you want to read more.
- Sign electronically and Submit.
- As a parent, it’s nice to get a copy by email for my records.
- Why file paper? After all you’re using Google Apps. When you submit, the PDF will be uploaded to Google Drive, where it’s safely stored, backed up, and accessible anytime.
It was trivial to do with frevvo and the whole thing is incredibly affordable – definitely costs far less than the price of paper, ink, filing and mailing. You don’t have to worry about kids not bringing the forms in or storing it somewhere. With frevvo, you can also combine multiple permission forms into a sequence so duplicate information (student name, parent name etc.) only has to be filled in once. More on that another time.