Green Schools – what YOU can do today!!

There’s no doubt that green schools save taxpayers money. But green buildings and iPads are expensive, multi-year efforts.

Reducing paper use is one of the quickest and most budget-friendly paths to a green school. Electronic textbooks and assignments are important but schools also use mountains of paper for simple, day-to-day activities like parental consent, field trip chaperone lists and various staff approvals (conference, leave etc.). For example, Miami-Dade County has 2350 (!!) active forms. The majority of these need to be signed and will end up being printed on paper and stashed in filing cabinets for years. And, they’re not alone! The California Integrated Waste Management Board estimates that 47% of school waste is paper.

General Permission (Spanish)

General permissions form in Spanish – generates PDFs in English & Spanish and uploads them to Google Drive.

With frevvo, replacing these paper/PDF forms and workflows with fully electronic versions is fast, easy and affordable. We’ve already built many of these and they’re super easy to customize to fit your unique needs. They can be signed electronically, routed to the proper person(s) and used on mobile. When completed, they can generate documents that can be saved to Google Drive or to a document management system.

Reduce paper and save the trees – one form at a time. YOUR school can do it too. Contact us to learn how.

Run YOUR business from your phone

Salesforce.com’s CEO claims that he runs his entire business from his phone. We all have smart phones and use cloud services extensively yet how many of us can run even part of our business from a phone?

The problem is that every organization still has those pesky enterprise workflows. The things we must do day in and day out – sign sales orders, approve purchase requisitions, refer patients, on-board employee and so on. Usually, this means printing, signing and scanning – a long, long way from running your business on your phone.

With frevvo, you can take a big step in this direction easily. Everything just works automatically on mobile. Check out the short video below.

Of course, your organization is unique so we’ve made it super easy to customize the forms and workflows to suit your needs. It’s all in the cloud and frevvo is affordable, pay-as-you-go with no long-term commitments.

Give it a shot to see how easy it is. You really could be running YOUR business on your smart phone sooner than you think.

The Paperless School – how will YOU get there?

Schools are drowning in paper. Student work, parent communications and staff communications all involve paper, copying and scanning. For most schools, going paperless means 1:1 education, e-textbooks and electronic assignments. It’s a fantastic goal and deserves all the attention it gets. But, it’s expensive & takes time – how to pay for $500 gadgets for each student?

What about the other aspects of how schools operate? Parent & staff communications use an amazing amount of paper:

  • Consent forms for athletics, directory listing, emergency contact etc. (Miami-Dade County, Los Angeles USD). Typically, these require a parent/guardian to sign the form.
  • Travel reimbursement, field trip approval etc. (e.g. see New Haven USD, Cabrillo USD). Typically, these are routed to a supervisor for approval i.e. to sign the form.

This is low-hanging fruit ripe for automation. For most schools, frevvo already has pre-built forms and workflows that can be customized in next to no time and deployed online. They can all be signed online, routed to the proper person electronically, used on mobile devices, delivered in multiple languages, generate PDFs, work with Google Apps for Education and a whole host of advanced capabilities. Here are just a few examples and you can find many more on our web site.

Emergency Contact Form

52 sec video

General Permission (Spanish)

General Permission (Spanish)

California K-12 Case Study

California K-12 Case Study

 

 

 

 

 

The paperless school is an eco-friendly, productivity boosting goal. frevvo can help you get there in a budget-friendly way. Try it free or give us a shout for more information.

Better Leave Approvals with frevvo + Google Apps for Work

One of the most common approval workflows customers automate with frevvo is Leave Approval (Vacation or Absence Request). There are several types of leave (Annual, Sick, Floating etc.) and the typical workflow is Employee -> Line Manager -> Payroll/HR. Easy enough to automate.

But, wouldn’t it be nice if the form knew how many days of each type were left so there’s no way for the employee to request more days than he/she has available? Integrating with payroll/HR systems is possible but messy.

Leave ApprovalAn easy alternative is to just use a Google spreadsheet. Here’s an example spreadsheet and a frevvo form that uses the spreadsheet. Based on the logged in employee, the form will pull the available days from the spreadsheet. For this demo, select an employee from the pick list (which itself comes from the spreadsheet) and you’ll see the available days pick lists updating dynamically. This demo only shows whole days but it’s trivial to extend to allow half days or even hours if necessary.

When the workflow completes and the leave is approved, frevvo will update the Google spreadsheet so it’s automatically kept in sync.

Yet another way frevvo helps you get MORE out of Google Apps for Work. Contact us for more information.

Using a Google Spreadsheet like a database

There are many cool and useful things you can do with Google Apps for Work like collaborative editing of documents, inexpensive storage and so on. But add frevvo to the mix, and you can take it to the next level and solve real business problems.

One example is dynamic web forms and approval workflows that treat the underlying spreadsheet as a database. The applications are endless – Sales Orders, Employee Records, Student Information and so on.

Check out the video below. It’s not even 2m long and shows you an example from Education. Teachers, administrators or parents can securely access student information stored in a Google Spreadsheet without actually having access to it. They’ll only see information relevant to their particular need, edits are controlled (e.g. data is validated, rules can perform computations etc.) and the user experience is so much nicer.

There’s much more you can do with frevvo + Google Apps such as signatures & workflow. Contact us to learn more or Try frevvo free for 30 days.

frevvo + Google for Work: Purchase Order Workflow (90 sec video)

A purchase order workflow boils down to filling out a form (the PO) and getting it signed. Usually, that means filling out a Word document, saving it to PDF and e-mailing it to the customer. The customer then prints, signs, scans and e-mails it back. Then, it’s saved somewhere (filing cabinet, e-mail folder).

With frevvo + Google for Work, you can automate this process completely with ease. Check out the 90 second video below. Fill out the PO electronically and click a button. The customer gets an email, clicks it on any device, reviews the PO and signs right there. You’ll get the signed PO back by email and it’s uploaded to Google Drive. That’s it.

Want to try it out for yourself. Contact frevvo today.

Paper: An Endangered Species?

Adobe released an interesting study of US business managers views of digital processes and paper. The full study is here and it’s a year old but there are some particularly relevant and interesting nuggets, especially when it comes to collecting signatures electronically. By now, everyone knows that paper processes are expensive and inefficient (Getting a Purchase Order signed electronically) and just plain make you look bad (Google Apps signature form). But there’s even more to it than that.

Security & Trust

Users and customers increasingly trust digital/electronic signatures over paper. So not only is it costing you money, it’s making you look bad and not with the times.

More people trust digital signatures

 

 

 

 

 

Going green matters to more and more people

People are increasingly aware of the environment, care about it and understand the negative consequences of using paper. It’s one of the few concrete actions businesses can take immediately that are easy and affordable. In fact, going green by getting rid of paper saves your business lots of time & money.
Going green matters

 

 

 

 

 

People want to work in a digital company

Old-fashioned, paper-based process just make you look bad not only to your customers but also to your employees. When we’re all carrying iPhones, who the heck wants to print out a Word document, sign it, scan it and email it around for approvals. It’s nuts!

People want to work in a digital company

 

 

 

 

 

Automate your approval workflows with frevvo in the cloud, gain your customers’ trust, go green, attract the best talent and save time & money while doing it. What’s not to love? Contact frevvo today for more information.

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